Woodland Hills Sanitary District

July 2019 Minutes

The July meeting of the Woodland Hills Sanitary District was called to order at 6:34pm on Wednesday, July 17, 2019.

Roll Call: President Bobby Sadler established that a quorum existed to conduct the meeting. In attendance were Lois Lund, Dylan Striebel (Clearwater Consulting) and board members Beth Haivala, Peggy Severson and Jim Stewart. John Knight was not able to attend.

Adoption of Agenda: Bobby presented the agenda to the board and it was unanimously adopted.

Secretary’s Report: The June minutes were reviewed. Bobby made a motion to approve the minutes, 2^nd by Beth and the vote was 4-0 to approve.

Income Report: Net income for June was $4,589. Three accounts were unpaid.

Water Report: Water losses for March were 18% Dylan reported there were four communication failures of the SCADA system over the last month. Two were caused by modem failures resulting in an on-site visit by Clearwater Consulting to reset the modems and operate the pumps manually. Dakota Pump proposed replacing the current 3G modems with 4G units and gave the district a discount because of the ongoing issues. Total cost was $400. The other two failures were caused by nearby lightning strikes which knock out the PLC's (Programmable Logic Controllers - a computerized industrial microprocessor based controller that executes discrete or sequential logic in industrial environment). Dakota Pump suggested installing a Phoenix Contact TVSS device for surge protection. (TVSS stands for Transient Voltage Surge Suppression. TVSS devices protect equipment from short duration, high voltage events. The most common are associated with nearby lightning strikes or switching of large loads. TVSS units work by clamping voltages to a safe level before equipment is effected or destroyed.) The fee for purchase and install of the TVSS unit was $375. Jim made a motion to go approve the proposal, Bobby seconded the motion and the vote was unanimous.

Dylan said a service line leak of 0.17 gallons per minute was discovered at 7605 Dove Lane. The resident has a curb key to turn water on and off until repairs can be made.

The backup well has been online for the past month with no problems. The main well is now back in service. Lois asked if the water from the backup well had more hardness (mineral content) than the main well as she noted that she had to cycle her water softener more frequently. Dylan said he would get a water hardness report for the next meeting to see if there is a difference.

Road Report: The large amount of rain in Woodland Hills has caused a lot of gravel to wash off Lark Lane coating the Woodland Drive intersection. Walter Pogorelski (8409 Woodland) described how he has been trying to keep the gravel off the intersection and could the board do anything about it. There was considerable discussion of the road district history and responsibility for Lane maintenance.

The oral history of the road district goes like this: Back in the early 80's the country was paving Peaceful Pines Road. The Woodland Hills residents made a deal with the county to split the cost of paving Woodland Drive from the end of Peaceful Pines Road to Robin Lane. The county made it clear at the time of the paving that maintenance of the asphalt would be the responsibility of the residents. The Woodland Hills Road District was then created to maintain the pavement and extend it as funds became available. With regards to snow plowing the understanding has been that Woodland Drive and the Lanes will all be plowed when there is six inches or more snowfall.

After the end of the discussion Garry Colasardo suggested that water bars on Lark Lane might mitigate the runoff keeping the water from crossing Lark and washing gravel down to the asphalt. Jim will talk with B&H Asphalt about a water bar.

Mr. Pogorelski also requested that the board reconsider the excavation of the dirt along Woodland Drive near Junco. With the "berm" removed Walt is worried that the water would pour into his lot and cause water to enter his home. That's already happened to him this year with the large amount of rain we have received. The board agreed and Jim emailed B&H to request that the job be canceled.

Old Business: Bobby though Jim was lining up someone to replace the door and frame to the well house building. Jim thought Bobby was doing that. So Jim and Bobby agreed that Bobby will (fer sure) make some calls for the job.

New Business: The board said goodbye to Beth and welcomed new board member Peggy Severson. Peggy said she was thrilled to be on the board but used different words to convey her thrill.

Board member comments: None.

Resident comments: Bruce and Tammy Heying were in attendance and asked about the excavation of the dirt along Woodland Drive near Junco. See road report above.

Bruce also asked about the stones or bricks that were lining some of the new mailboxes that have been relocated from the Lanes to Woodland Drive. The Post Office sent a letter to all the residents of the Lanes that their mailboxes must be moved to locations on Woodland Drive. There are no specific restrictions or requirements for the stonework surrounding the boxes providing the work doesn't protrude onto the roadway.

The Chickadee/Dove Lane mailboxes were discussed. Those boxes are temporary pending the resolution of a disagreement with the Post Office and the residents over the safety of having mail boxes on the corner of Chickadee and Woodland Drive.

The board adjourned the meeting at 7:30pm.

Carefully submitted,

Jim Stewart