Woodland Hills Sanitary
District
April 2018 DRAFT
Minutes
Please
note these are draft minutes and subject to change pending review and approval
at the May 2018 district meeting.
Please email any comments to Jim Stewart, webmaster@whills.org.
The
April meeting of the Woodland Hills Sanitary District was called to order at
6:35PM.
Roll
Call: President
Bobby Sadler established that a quorum existed to conduct the meeting. In attendance were Lois Lund, Dylan Striebel
and board members Jim Stewart, Beth Haivala, Garry Colasardo and Evan
Hutchings.
Adoption
of Agenda: Bobby
presented the agenda to the board and it was adopted by the board.
Secretary’s
Report: The
March minutes were reviewed. Beth made
a motion to approve the minutes, seconded by Garry and the vote to approve was
5-0.
Income
Report:
Total income for March was $4,021. A
resident has been behind in water payments for several months and a disconnect
notice will be sent.
Water
Report: Water losses for March were 15
percent. A resident had a 2.8 per
minute leak in their service line and replaced the line. The 2017 drinking report was issued by the
South Dakota Department of Environment and Natural Resources and the district's
water quality is excellent.
Road
Report: A tax deposit of $51.88 was made by Meade
County. Jim will check with Randy
Alexander to see if he has any road district blank checks.
Old
Business: Garry said he will get a price on sanding
drums after this summer.
Jim
confirmed the district debit card was returned to the bank by Randy when he
left office.
Jim
spoke to a representative from the SD Rural Water Association about rates and a
reserve fund. The rep will send a
spread sheet which can be used to evaluate the size of the district reserve
fund. The board would like a reserve
fund large enough to handle a catastrophic repair and also to fund future
capital improvements. The water rate
structure will be explored in May's meeting.
Garry
spoke of fencing that is on-hand for a low price at his job site. The board will need to survey our easements
to ensure that fencing does not encroach on property lines. The fence panels will be removable to allow
access for maintenance. Jim will get
some photos of the fencing for May's meeting and further action on fencing was
deferred.
New
Business: Evan presented a preliminary budget and
after comments from the board he will revise a couple of line items and the
budget should be finalized in the next meeting. This budget can be used as a template for following years now
that our projects have been completed.
A
discussion of deed covenant enforcement was brought up by an email from a
resident who is concerned about the appearance of a lot. A sanitary district has no specific charge
to enforce covenants but a committee can be created to handle this issue and
pursue the idea of combining the different covenants among the four parcels
that make up Woodland Hills. The
previous Woodland Hills Community Association (WHCA) was engaged in the process
but that worked was tabled by the water project improvements and the high water
losses that were going on at the time.
The water project resulted in the formation of the Sanitary District and
the WHCA was dissolved. For now the
district will send a note to the lot owner regarding the complaint. Meade County apparently has an ordinance
enforcement officer and Jim will follow up to see what that officer does in the
way of code enforcement. Bobby believes
the officer is affiliated with the building permits process.
Board
member comments: Evan discussed the board's
insurance. No action required at this
time. Everything is good with insurance
but Evan plans to leave the board in June and wanted to be sure this item is
not overlooked.
Resident
comments: Bruce Heying briefed the board on his garage
plans.
The
meeting was adjourned at 7:45pm
Carefully
submitted,
Jim
Stewart
Recording
Secretary