Woodland Hills Sanitary District

November 2025 Minutes

Roll Call: The November meeting was called to order at 6:35pm. Attending were board members Garry Colasardo, Jared Nooney and Jim Stewart along with Lois Lund and Dylan Striebel from Clearwater Consulting.

Adoption of Agenda: The agenda was adopted with a 3-0 vote.

Secretary’s Report: The non minute minutes from October's non meeting were approved.

Income Report

October highlights:

• Total revenue was $9,471.45
• Net income was $1,020.59

The major expense for October was $5,214 to Midco Diving for inspection and cleaning of the reservoirs.

Water Report: Midco Diving inspected and cleaned the tanks. The lower reservoir at pump-house #1 had about 1/2 inch of sand while the Lark Lane tanks had 1/4 inch. The sand was vacuumed from the tanks and the inspection indicated everything was in good shape. Dylan mentioned that the chlorine pump was beginning to show signs of failing so the board authorized the purchase of a new pump. Three residents had leaks repaired over the past month and Dylan described how one leak was detected using helium. Helium was pumped into the service line and the repair tech used a helium detector to find the leak. The secretary found this interesting and includes it in the minutes because he can. The October loss ratio climbed a bit because of the water consumed by the tank inspections.

Water Loss Statistics	Gallons Pumped	Gallons Sold	Loss Rate
October 2025	557,668	482,300	13.5%
October 2024	694,520	650,200	6.4%
October 2020	498,237	438,500	12.0%
October 2015	missing	--	--
October 2010	736,500	375,167	49.1%

Old Business: None.

New Business: Garry mentioned getting a call about our billing system using automated clearing house for payments. Dylan said that Clearwater's billing system is capable of using ACH to automatically debit a resident's bank account for the water payment each month. There would be a one time fee ($300 to $500) to set up the ACH for our accounts. We (the board) will need to chat with First Interstate to find out if there are any fees involved with accepting payments. Of course, people can make use of a bank's bill pay system to send a check for payment. Lois mentioned that a few residents already do that rather than writing a personal check.

Road Report: A tax deposit of $480.04 was received.

Board member comments: The senior board members discussed their most recent medical adventures which were partly the reason for recent meeting cancellations.

Resident comments: No residents in attendance

The meeting was adjourned at 7:10pm

This report was prepared by Jim Stewart, Secretary WHSD.